Verification of rosters-important points

               The Postal SC/ST employee’s welfare Assn. main agenda should be verifying the rosters maintained by various appointing authorities.  This is important document which are maintained to required  percentage of representation of SC/ST employees in the Division, Region and Circle in various posts/cadre.  The Assn has miserably failed to concentrate in this work not only Postal Department but also other department of central and state Government.  We are aware that the major time and energy are diverted to organize the Assn. and settle the individual case of transfer and suspension and other service matters.  Though this issues also should get the attention of the officer bearers of the Assn. at various level, It is equally important to concentrate on the upkeep and maintenance of reservation roosters which is important  documents to ascertain the No. of vacancies are to be filled for various categories of posts and main source of employment our unemployed educated youth.  The Rosters maintained for Promotion for various posts/Cadre will also contribute advancement  in  employment as such it is very important this issue should get utmost importance of Assn.

               Why this issue is so important? The implementation of post based rosters in lieu of vacancy based rosters has necessitated this exercise by office bearers of SC/ST employees Assn.  The following omission and commission have repeatedly occurred in maintaining the reservation rosters.

1. The rosters are not closed regularly.  In one postal unit the rosters are not closed for three years continuously even though the Chief postmaster has inspected every month each branch including Administration branch but he left over the reservation rosters.  The reasons behind this omission due to  apathy towards SC/ST or denying the rightful share of SC /ST representation in govt employment.

2. Even in the training given to various cadre of the post dept, the maintenance of  reservation rosters as one of the subject in the training curriculum, unfortunately  no one will take the subject in proper way.

3. In one Division the seniority list of GDS officials was found with name of Muslim employee as SC

4. A similar irregularity found in the Gradation list PM in Chennai City unit.

5. We never come across the rosters with an indication that a particular SC/ST official had passed in the GDS to PM or PM to PA examination on merit.  In such case they should be shown as SC-UR.  While calculating the vacancies of a particular recruitment year, their names will also taken as SC/ST while calculating the No. of SC/ST employees strength, in that case those meritorious employees who have been selected in direct recruitment and those who have been promoted by virtue of their seniority will also be included in that strength.  The net result is the meritorious employees added in the reservation strength the total no of employees in the post and cadre either in direct and departmental quota (promotion rosters) shown as excess!.  A simple logic is against this excess representation is very simple no appointing authority is dare to recruit/promote in excess of required representation of SC/ST employees

6.Excess representation will arise only when the roster method changed from  vacancy based roster to post based roster.  Unfortunately even during 2013 also in more recruiting unit showing SC/ST vacancies as excess without following the correct procedure which is detrimental to the interest of SC/ST employees.

7.  In almost all the recruiting unit the direct recruitment roster and departmental(promotional rosters ) are not equal No of employees (i.e 50%-50%) while calculating the representation of SC/ST the total sanctioned strength to be taken into account but unfortunately this was not followed in many recruiting unit.

8. The following questioners are given here to get the basic details of the division by the office bearers of Assn. to ascertain status of the maintenance of the rosters.

Verification of Reservation Rosters –Information to be obtained by Office bearers of Assn

1. Names of Rosters maintained by Division for Departmental quota (Please tick yes if roster is available or please tick No if it is not available)

a) Postal Asst      Yes            No

b) Postmen          Yes            No

2. Name of Rosters Maintained for Outsider quota (Direct recruitment) (Please tick yes if roster is available or please tick No if it is not available)

a) Postal Asst                     Yes         NO

b) Postmen                         Yes         NO

c) MTS                                 Yes         No

C) Seniority list of GDS     Yes         NO

3(i) Sanctioned  strength of various cadres

Sanctioned strength of

                              1. Postal Asst                     2.Postmen           3.Group-D           4.GDS

Total No. of SC available

 ST available

OBC Available

UR Available

4. Date of closing the rosters for the years 1997 to 2012 With following details.

a) Outsider quota

1. Postal Asst                     2.Postmen           3.Group-D          

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

b) Departmental quota

1. Postal Asst                     2.Postmen           3.Group-D          

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

5.Name ,Designation and serial No of officials belonging to SC/ST whose name were shown as UR being selected on merit in the following proforma for the years 1999 to 2012.

Outsider quota(Please use separate sheet if required)

Name                   Designation        Office    PA/PM/GDS       Serial No in the roster with year of Rectt

Departmental Quota(Please use separate sheet if required)

Name                   Designation        Office    PA/PM Serial No in the roster with year of Passing

                                                                                         

6.Please obtain Xerox copies of the following records.

1. Roster copy of both outsider and departmental quota of all cadres from 1.1.2010 to 31.12.2012.

2. Seniority lists of GDS (Latest)

Model letter to get appointment for verification of rosters

From:

To:

                                                            Sub:- Request for verification of rosters –Reg.

Sir,

               The Office bearers of All India Postal SC/ST employees welfare Assn ,…………..Dn/Unit wish to verify the reservation rosters maintained for various cadres .  It is requested that a convenient date may be intimated for verification of rosters during the first/Second/Third/Fourth week of September-2013

               The following persons will verify the rosters on behalf of the Assn. 

1.Name                Desingnatin                        OfficeAddress

2.

3.

Date:

Place:                                                                                                                   Yoursfaithfully