RESERVATION IN SERVICE MANUAL

           The reservation rosters are not maintained properly by Govt Department .  DOPT has not communicated any guide lines on the maintenance of reservation rosters.  A manual prepared by Institute of Secretariat Training and management New Delhi has given the details of maintenance of reservation roster.  If the reservation rosters is not maintained properly, the ultimate looser is SC/ST  category employees .  It is the responsibility of each employee who appointed on reservation to see that the rosters are correctly maintained by their dept .  Like wise the SC/ST/OBC Association should keep a watch over the maintenance of the rosters and it should be periodically examined for each category  of post.

           In many Dept the recruiting units are not bothered to close the rosters every year  to tally the requirement of SC/ST vacancies .  if the rosters are not maintained properly  vacancies vacated by SC/ST points are not filled up or carried forward .  The author had seen in many offices in the gradation list against the names of muslim officials, community of the officials were noted as SC! since the rosters are prepared based on the gradation list and if it contains wrong information the roster also become wrong.

           If the reservation roster is not maintained properly there is a possibility of counting the meritorious SC/ST employees who were appointed / promoted in merit as SC/ST category and treated as excess at the end of the year while closing the roster, resulting denial of rightful share of SC/ST in subsequent recruitment and promotion.

          Similarly in every department SC/ST Association is functioning but unfortunately the office bearer of the association  are failed to examine their own office rosters.  Though the rosters are not secrete but no body wants to examine it .  Now after the introduction of RTI act the Govt departments are expected to publish the rosters in their website as per section 4  of RTI act ( Pro active disclosure) but non of the Govt department is come forward to disclose the rosters in their website.  Now the individual and association can have copies of roster through RTI act and see that it is maintained properly.

         The SC/ST Liaison officer  of the Govt department is expected to inspect the rosters but these officer seldom inspect the recruiting unit in their department .  Now the individual and association will resort the RTI act to get the copy of the inspection report and information through RTI and ensure that these officer is regularly inspecting the office.

         The reservation roster manual will give an idea how it should be operated and maintained which can be downloaded by selecting  and right  clicking  the following link.

http://persmin.gov.in/otraining/UNDPProject/undp_modules/Reservation%20in%20Service.pdf